NOTARY PUBLIC LONDON

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Identification Requirements

Following the implementation of the Money Laundering Regulations 2003, notaries are now obliged to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any services.

Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.

  • passport
  • driving licence (with photo card)
  • national identity card (EEA state members)
  • an armed forces pass (with photo and signature)
  • firearms licence (with photo and signature)
  • other government issue ID (with photo and signature)
  • residence permit
  • benefit book or original notification letter from Benefits Agency

If you do not have the above documents, you will have to ask the notary to advise you on how best to prove who you are.

In addition, they require proof of residence, which can be one of the following original documents:

  • Bank statement or letter from bank
  • Utility bill or council tax bill (not mobile phone bill)
  • Tenancy agreement or Housing Association rent card
  • Inland revenue tax demand or self-assessment statement

For corporate/business clients, notaries will (in addition to checking your personal identity) now need to establish that the company or organisation which you represent actually exists and in many cases that you are authorised to represent that company or organisation. In the case of companies or organisations based in the United Kingdom, the notary will generally conduct his own checks to satisfy himself that the company or organisation exists. In some cases (particularly for companies or organisations established overseas) he may ask you to produce certain documents. These might include:

  • Certificate of incorporation
  • Extract from the company register
  • Certificate of Good Standing
  • Latest report and audited accounts
  • Up to date certified copy of partnership agreement
  • Evidence of being regulated by a regulatory body such as the Law Society or FSA.

If the notary has to certify your authority to represent a company or organisation, additional documentation will be requested, for example:-

  • Constitutional documents (e.g. memorandum and articles of association)
  • Power of Attorney
  • Chamber of Commerce certificate
  • Board Resolutions
  • Authorised signatory book (in the case of banks)

Your notary will be happy to advise exactly what will be required in any particular case.

Additional information may be required when we are acting for business clients. This is to ensure that a company check can be performed.

White Horse Solicitors & Notary Public
96 White Horse Lane
London E1 4LR

Parking
Private Car Park Bays for clients at the rear of our Office

Bus
The 25, 309 and 205 buses run closest to our Office

Nearest Tube Station:
Stepney Green Underground tube station – (District Line) – (1 minute walk to our Office)

Mile End and Whitechapel Underground Tube Station – (Central Line) – (7 – 10 minutes walk to our Office)

Call: 0203 817 7502
or Request a call back

OUR REVIEWS

White Horse Notary Public London IconWhite Horse Notary Public London

96 White Horse Lane, London

5.0 668 reviews

  • Avatar Sharon A ★★★★★ a week ago
    "I had a good experience with Mr Muhammad Karim. He immediately understood what I needed, made the whole process simple, and quickly arranged an appointment. I was seen on time, and he was polite, professional, and thorough in ensuring … More everything was correct for my passport application. I’d definitely feel comfortable going back to him if I need any further help, and I wouldn’t hesitate to recommend him to others. The pricing is very fair too!
  • Avatar Robert Pickering ★★★★★ 2 weeks ago
    Great experience working with the team at White Horse Notary. Very quick to arrange an appointment, professional advice provided and extremely reasonable pricing compared to other quotes I'd received. Highly recommend!
  • Avatar Marianna Tsiurkalo ★★★★★ 4 months ago
    My experience with Mr. Muhammad Karim was brilliant!
    He really helped me out. There was constant and open communication throughout. His actions went above and beyond since he ensured that I was comfortable and had access to all the information
    … More I needed.
    He was reassuring and easy to talk to. Very approachable, and very helpful.
    He was wonderful, absolutely amazing!

Muhammad Karim
Notary Public

Muhammad Karim is both a qualified Solicitor & Notary Public. Muhammad Karim qualified as a Solicitor in 2012 & was awarded the post graduate Diploma in Notarial Practice from the University College London (UCL) & qualified as a Notary Public in 2015.

FAQ’S

What is the role and duty of a Notary Public?
Can a Notary Public notarise documents in foreign languages?
Who do you provide your notarial services to?
What is an Apostille & do I need it?
Do you provide same day legalisation services?
Can a Notary Public Notarise a Document Online?
What is the role and duty of a Notary Public?

A Notary Public (also referred to as a ‘Public Notary’ or simply as a ‘Notary’ is a public officer & is a specialist lawyer authorised to witness, authenticate or certify documents for use in countries around the world. Solicitors & Barristers in the UK owe a duty of care towards their clients. In contrast a Notary Public owes a duty of care to the document he is notarising.

Can a Notary Public notarise documents in foreign languages?

The short answer is yes. In certain instances it may be necessary to change a lettered translation of the document into English. Our Notary Public can advise you on whether this is required – If this is required the Notary can assist with obtaining a certified translation. If you do require notarisation of a document which is in a foreign language, please do contact our Notary Public & he will be happy to explain any specific requirements.

Who do you provide your notarial services to?

We provide notarial services to both our individual & business clients. We have years of experience in accommodating the needs of both of our individual & corporate institutions. Please visit our pages for ‘Services for Individuals’ & ‘Services for Businesses’ for more details.

What is an Apostille & do I need it?

An Apostille is a certificate issued by the foreign or commonwealth office in the UK & is the authentication of a document for use in another country.

The Apostille certificate confirms the signature, seal & stamp of the Notary Public to be genuine so that it is accepted when presented in another country outside the UK. The Apostille assures that any documents fraudulently ‘notarised’, purporting to be a Notary Public is not recognised & therefore reduces the risk of fraudulent documents being circulated around the world.

If the document being notarised is to be received by a country that is a signatory to the Apostille convention of 1961 – it is likely that you will require an Apostille. The purpose of the Hague Apostille Convention of 1961 is that once the country becomes a member/signatory there should no longer be any requirement for separate consular or embassy legalisation as long as the document has been notarised and apostilled. Our Notary Public will be happy to advise you on whether the recipient of the document will require an Apostille. If an Apostille is required, our Notary Public can advise you on the process of obtaining one, the cost & can arrange this for you.

Do you provide same day legalisation services?

We cater for all your urgent notarial needs & have a robust system in place to cater for your urgent needs. Unfortunately- the UK government have ceased the same day apostille service in London (save some limited types of documents). Our in-house courier will ensure that if required with an additional fee, the Apostille is obtained next day & country specific consular or embassy legalisation is obtained the following day if this is applicable.

Can a Notary Public Notarise a Document Online?

If we are required to notarise documents to confirm they are authentic- remote or online electronic notarisation is possible on certain documents. At White Horse Notary Public, we have successfully carried out digital notarisations using the internationally recognised eIDAS Regulation standard “Qualified Electronic Signature” for use overseas and will continue to advise clients on the best course of action in this area. The resulting “qualified electronic signature” is recognised as having the same legal effect as a handwritten wet-ink signature.

Do I need consular or Embassy legalisation for the country where my document is going to be used?
Do I need to bring identification documents with me when coming to notarise my documents?
How much will it cost me to notarise my documents?
Do you provide home visits/ visits to my office/ weekend/ evening appointments?
Do I need consular or Embassy legalisation for the country where my document is going to be used?

Although many countries have become members/signatures to The Hague Apostille convention of 1961 – there still remains many countries around the world that are not signatures/members of the convention. This means that if your document is being received in a country who is not a signature/member is it likely that further legalisation of the document will be required by the consular or embassy of the receiving country.

Our Notary Public has comprehensive knowledge of the legalisation requirements for all the countries around the world & will be happy to advise you accordingly in relation to your specific requirements.

Do I need to bring identification documents with me when coming to notarise my documents?

To comply with money laundering regulations, a Notary Public must confirm your identity. Our Notary Public would expect you to bring with you your current unexpired passport or your full photo card driver’s license as a proof of identification. You will also be expected to produce proof of residency which is no more than 3 months old – this can be by way of bank statement or utility bill issued to you.

For more information on specific identification requirements please check our ‘Identification’ page

How much will it cost me to notarise my documents?

The cost will depend on the number of documents you require notarising. Our charge for notarising one document is £50. We do not charge VAT & there are no hidden charges. If you require an Apostille, consular or Embassy legalisation, the cost will depend on the number of documents & how quickly you require the documents to be apostilled &/or legalised.

Do you provide home visits/ visits to my office/ weekend/ evening appointments?

Our Notary Public offers home or office visits & out of hours service (including weekends) by prior appointment. This service will incur on additional charge. Please do let us know if you require our out of hours/office service.

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Call: 0203 817 7502
or Request a call back

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