Terms of Business
1. Your instructions
- You will need to provide me with clear instructions.
- You will provide me with a copy of any documents and instructions that have been produced for you before our appointment and will bring the originals to the appointment.
- I will wherever possible provide you with a fixed fee for my work in advance of our appointment. Where this is not possible the fees will be calculated by reference to all relevant matters including the time needed to carry out the work, the value and importance of the matter, its complexity and the urgency.
- The minimum fee payable is £50.
- Fees are payable in advance and no later than at the appointment.
- I reserve the right to retain any documents until I have been paid the full amount of any fees.
- The fees will need to include payment for any preparatory and drafting work, correspondence, meetings and attendances, travel, administration, record keeping and any other relevant matters.
- If your instructions are terminated at any time and for any reason, fees will be payable for all work undertaken up to the time of such termination.
3. Payments to third parties
- If there are fees to pay to third parties and you request me to deal with these on your behalf, you will need to pay me the relevant amounts in advance.
- This might include, for example, the fee payable for legalisation or to obtain an apostille; if I use an agent or incur other costs in relation to these services, you will be responsible for those amounts also.
4. Quality of service
- I aim to provide a good and efficient service in all cases. If you are dissatisfied in any way with my services you should let me know immediately.
- The body that regulates notarial services has prescribed certain information relating to complaints and this is set out in the Complaints Procedure link at the bottom of this website.
- I use email for communications wherever possible. If you provide me with your email address you will be deemed to have consented to this.
- You may terminate my retainer at any time.
- I may terminate my retainer or decline to act any further if you do not comply with these terms of business or if a conflict of interest arises that prevents me from acting under the professional rules that I have to comply with.
7. Anti-Money Laundering compliance
- I am required to comply with all relevant legislation and regulations including the anti money laundering laws.
- You will be required to provide me with sufficient and appropriate evidence of your identity. You consent to me copying your passport and other identification documents and retaining them as required.
8. Responsibility and limitations on liability
- I will not provide you with legal advice; my role is that of Notary Public, not Solicitor.
- I shall have no liability in relation to the actions or omissions of others, including postal services and couriers, agents, government bodies and agencies and your own advisors.
- The maximum amount of my liability to you shall not exceed £5,000.
- My retainer is with you and only you; no third party shall have any rights in respect of it.
- I shall have no liability for any loss of profit, revenue, goodwill or data or for any indirect or consequential loss.
- I will witness your signature and affix my seal of office at my sole discretion, you should read and understand all the documents that you sign and by signing them you intend to give them legal effect. You also confirm that the contents of the documents are true and authentic and are not part of any illegal act or plan against the laws of any country in the world.
- If I prepare any document I will solely rely on the information that you give me, please note that you will remain responsible for all errors omission in that information. I am acting as a witness only and I am not a party to any transaction. I do not accept any legal obligation arising out of the notarisation or legalisation of any of the documents and liability and delays omissions errors loss costs claims or damages.
- You will indemnify me against all claims, losses, costs and expenses connected with this matter unless they arise from my personal fault.
9. Confidentiality, Records and Data Protection
- I will respect the confidentiality of the information you provide. However, some authorities and other bodies have the right to require me to disclose information to them and I will have to comply with those rights.
- I am required to keep records of the work I carry out for you.
- I will use your personal data only in connection with the provision of notarial services and will not pass it to any other person.
10. Law and Jurisdiction
- These terms of business and the relationship between us will be governed by English law.
- We agree that the courts of England shall have exclusive jurisdiction in all matters relating to these terms of business and our relationship including contractual and non contractual matters.
White Horse Solicitors & Notary Public
96 White Horse Lane
London E1 4LR
Private Car Park Bays for clients at the rear of our Office
The 25, 309 and 205 buses run closest to our Office
Nearest Tube Station:
Stepney Green Underground tube station – (District Line) – (1 minute walk to our Office)
Mile End and Whitechapel Underground Tube Station – (Central Line) – (7 – 10 minutes walk to our Office)
5 star service
Muhammad Karim was so friendly and helpful, he made me feeling certain that my job is going to be done without having to worry at all. Besides, more importantly i received all of my documents back to my country with the whole process finished by him, in a very short period. i am sure that i will turn to him in case i need anything in the future.
I am so very happy my work colleague found M M Karin Notary, I was attended by a young gentleman, so very polite, and very helpful, I was really happy with the time it took to sort out my paper work. Thank you so much Mohamed Karin for all of your help.
Maria Letitia Donworth
Mr Karim was very polite and professional and the whole appointment was very quick. I had rung around quite a few different notaries and Mr Karim’s service was the most reasonably priced. I would definitely use his service again
Fantastic service. Client focused. Will work around my busy schedule and very reasonable pricing. Quick to respond via email / phone, even in evenings
Muhammad Karim is both a qualified Solicitor & Notary Public. Muhammad Karim qualified as a Solicitor in 2012 & was awarded the post graduate Diploma in Notarial Practice from the University College London (UCL) & qualified as a Notary Public in 2015.
What is the role and duty of a Notary Public?
A Notary Public (also referred to as a ‘Public Notary’ or simply as a ‘Notary’ is a public officer & is a specialist lawyer authorised to witness, authenticate or certify documents for use in countries around the world. Solicitors & Barristers in the UK owe a duty of care towards their clients. In contrast a Notary Public owes a duty of care to the document he is notarising.
Can a Notary Public notarise documents in foreign languages?
The short answer is yes. In certain instances it may be necessary to change a lettered translation of the document into English. Our Notary Public can advise you on whether this is required – If this is required the Notary can assist with obtaining a certified translation. If you do require notarisation of a document which is in a foreign language, please do contact our Notary Public & he will be happy to explain any specific requirements.
Who do you provide your notarial services to?
We provide notarial services to both our individual & business clients. We have years of experience in accommodating the needs of both of our individual & corporate institutions. Please visit our pages for ‘Services for Individuals’ & ‘Services for Businesses’ for more details.
What is an Apostille & do I need it?
An Apostille is a certificate issued by the foreign or commonwealth office in the UK & is the authentication of a document for use in another country.
The Apostille certificate confirms the signature, seal & stamp of the Notary Public to be genuine so that it is accepted when presented in another country outside the UK. The Apostille assures that any documents fraudulently ‘notarised’, purporting to be a Notary Public is not recognised & therefore reduces the risk of fraudulent documents being circulated around the world.
If the document being notarised is to be received by a country that is a signatory to the Apostille convention of 1961 – it is likely that you will require an Apostille. The purpose of the Hague Apostille Convention of 1961 is that once the country becomes a member/signatory there should no longer be any requirement for separate consular or embassy legalisation as long as the document has been notarised and apostilled. Our Notary Public will be happy to advise you on whether the recipient of the document will require an Apostille. If an Apostille is required, our Notary Public can advise you on the process of obtaining one, the cost & can arrange this for you.
Do you provide same day legalisation services?
We cater for all your urgent notarial needs & have a robust system in place to cater for your urgent needs. Our in-house courier will ensure that if required with an additional fee, the Apostille is obtained on the same day & country specific consular or embassy legalisation is obtained the next day if this is applicable.
Do I need consular or Embassy legalisation for the country where my document is going to be used?
Although many countries have become members/signatures to The Hague Apostille convention of 1961 – there still remains many countries around the world that are not signatures/members of the convention. This means that if your document is being received in a country who is not a signature/member is it likely that further legalisation of the document will be required by the consular or embassy of the receiving country.
Our Notary Public has comprehensive knowledge of the legalisation requirements for all the countries around the world & will be happy to advise you accordingly in relation to your specific requirements.
Do I need to bring identification documents with me when coming to notarise my documents?
To comply with money laundering regulations, a Notary Public must confirm your identity. Our Notary Public would expect you to bring with you your current unexpired passport or your full photo card driver’s license as a proof of identification. You will also be expected to produce proof of residency which is no more than 3 months old – this can be by way of bank statement or utility bill issued to you.
For more information on specific identification requirements please check our ‘Identification’ page
How much will it cost me to notarise my documents?
The cost will depend on the number of documents you require notarising. Our charge for notarising one document is £50. We do not charge VAT & there are no hidden charges. If you require an Apostille, consular or Embassy legalisation, the cost will depend on the number of documents & how quickly you require the documents to be apostilled &/or legalised.
Do you provide home visits/ visits to my office/ weekend/ evening appointments?
Our Notary Public offers home or office visits & out of hours service (including weekends) by prior appointment. This service will incur on additional charge. Please do let us know if you require our out of hours/office service.